How to Record a Podcast Remotely: Best Guide in 2025 + Checklist

Ever notice how some of the best conversations happen when you’re not in the same room?

It’s kind of wild when you think about it. We’ve got people building entire businesses, growing movements, changing lives through conversations held on opposite sides of the planet. All from a mic, a laptop, and a decent internet connection.

But if it’s that simple, why does recording a podcast remotely still feel… kind of intimidating?

Is it the gear? The software? The tech jargon on how to record a podcast remotely that makes it sound harder than it actually is?

Or maybe it’s this invisible idea that you need a recording studio, a producer for podcast editing, or fancy equipment to sound legit.

Let’s break that.

Here’s a century-old secret: if you know how to have a solid conversation, you already have 80% of what you need. The rest? Just tools. And they’re way more accessible than most people realize.

I’ve recorded episodes across time zones, from beach towns to spare bedrooms. No studio. No crew. Just a clear system, the right gear, and a bit of prep.

In this guide, I’ll walk you through it all:

• What to use (and what to skip).
• How to make your guest sound great even on dodgy Wi-Fi.
• And the simple habits that keep everything running smoothly, no matter where you want to record.

Because once you understand how to record a podcast remotely, your reach expands. You’re not limited by geography. You can connect with anyone. Industry leaders. Potential clients. Future collaborators.

This is how you build visibility. This is how you build trust.

Let’s keep it simple. Let’s make it real. Let’s get into it.

Easiest Way to Record a Podcast: Zoom

If you’re looking for the easiest way to record a podcast remotely, Zoom is the answer. It’s a simple and reliable video conferencing software, and most people already know how to use it. You don’t need to be a tech expert to get started. 

Just hit record and you’re off.

Why Zoom?

• Super simple setup: No need to figure out complex tools to record a remote podcast episode. If you’re already familiar with Zoom, you’re halfway there.
• Good audio and video quality: While it’s not the highest-end tool, it does a solid job for most podcast production, especially if you’re recording interviews.
• Widely accessible: Most of your guests will have Zoom installed, so there’s no learning curve for them either.
• Affordable: The free plan allows you to record one-on-one audio, and the paid versions are affordable if you need to record audio for groups you interview remotely.

How to get started:

1. Create an account: Sign up for Zoom if you haven’t already.
2. Schedule a meeting: Set up a meeting for your podcast recording and share the link with your guests.
3. Record: Hit record when you’re ready, and Zoom will handle the rest, saving each participant’s audio and video files separately.
4. Download: After the recording, Zoom will give you the files you need to edit your podcast.

It doesn’t get much easier than that. Zoom gives you everything you need to record your podcast without any complicated steps – just like a regular video call, but with better audio quality.

Best Way to Record a Podcast Remotely: SquadCast

So we’ve covered the easiest way to record a podcast remotely. But what if you want to turn it up a notch?

You’ve got guests lined up, you want high-quality audio, and you’re thinking long-term. You want things to run smoothly and sound professional.

If you’re looking for the best quality when it comes to recording a podcast remotely, SquadCast is the standout choice. 

Why SquadCast?

• Studio-quality audio: SquadCast records each participant locally, ensuring pristine audio, even if your internet connection isn’t perfect.
• Easy to use: It’s straightforward and intuitive, even for those who aren’t super tech-savvy. You can start recording with just a few clicks.
• Automatic file upload: No need to manually download and upload files. SquadCast automatically saves and uploads your recording to the cloud, making post-production a breeze.
• Video recording: You can record video alongside audio, which is perfect if you’re creating a show for both audio and visual platforms (like YouTube).
• Guest-friendly: Guests don’t need to download any podcast recording software. They simply click on a link to join your session.

How to get started:

1. Sign Up: Create an account on SquadCast’s website. They offer both free and paid plans, but the free version has plenty of features to get started.
2. Schedule a recording: Share your recording link with your guest, just like Zoom, and make sure everyone has their equipment ready.
3. Choose your settings: Set up your podcast microphone, camera, and any other preferences in the SquadCast dashboard.
4. Record: Click record when you’re ready. SquadCast records locally, ensuring your audio is of the highest quality, even if your internet drops.
5. Download and edit: After the session, download your recordings. The files will be separated by participant, making it easy to edit.

SquadCast makes the remote podcasting experience feel seamless, ensuring your podcast sounds as professional as possible without all the complicated remote podcast recording software setups.

How to Record a Podcast Remotely

With the right approach and tools, you can create professional-quality episodes from anywhere. Here’s a step-by-step guide to help you record your next podcast remotely with ease.

Step 1: Choose your remote recording software

Before you hit “record,” choose the right platform. The key is to pick the best software for podcast interviews that’s easy to use and provides good audio and video quality.

• Riverside.fm: Studio-quality audio and video, even with unstable internet. It records each participant locally, then uploads high-res files for editing. Great for interviews and video podcasts.
• Zencastr: It’s like a Swiss Army knife. High-quality audio, automatic backups, and even post-production tools. It’s all-in-one.
• Descript: A versatile tool for both recording and editing, Descript allows you to edit your podcast by editing the text transcriptions.

Step 2: Pick your mic and headphones

We talk about mics and headphones like they’re just tools… but really, they’re an extension of your voice. 

Think about it: Your mic is how your audience connects with you. Your headphones are how you connect with yourself in the moment.

Here’s what I swear by:

• Blue Yeti: A versatile mic that captures great sound quality, especially for beginners. It’s got that “plug-and-play” feel.
• Audio-Technica AT2020: An affordable professional-grade mic with clear, crisp audio.

For headphones, you can’t go wrong with:

• Audio-Technica ATH-M50x: They’re built for comfort and precision. Offers excellent sound isolation and clarity.
• Sony MDR-7506: The go-to for sound pros. You’ll feel more confident knowing you’re hearing the best audio possible.

Step 3: Set up a quiet, echo-free space

The space around you – it’s not just a background; it’s an essential part of your podcast. A quiet, echo-free space sets the stage for great audio.

Here’s what I recommend:

• Soft furnishings like pillows, blankets, and couches. They absorb sound and block out distractions. You don’t need to overthink it; a few simple adjustments can make a huge difference.
• Invest in foam panels or a portable sound booth. It’s an easy way to reduce sound reflections and keep things clean and crisp.
• Isolation shields. Think of them as your personal sound cocoon. They’ll help keep things focused on your voice, not the environment around you.

Step 4: Share links and prep your guest

Inviting a guest is more than just sending a link. It’s an invitation into your world, your space, your energy. 

Here’s how you prep:

1. Share that link ahead of time. Give your guest the time and space to feel comfortable with the tech.
2. Walk them through the process. Show them how to troubleshoot if something goes wrong. The smoother their experience, the better your podcast will flow.
3. Ensure their space is quiet. Make sure they’re set up for success, just like you are.
4. Check their internet connection. It’s worth the extra few minutes to ensure they’re good to go.

Step 5: Record and monitor live audio

This is the moment you’ve been preparing for. The record button is hit, and you’re ready to go.

Make sure you:

• Monitor the levels. You’ll have peace of mind knowing your levels are just right.
• Stay aware. Pay attention to the audio while you’re recording. The more you listen, the more in-tune you’ll be with your sound.
• Your levels should sit between -6dB and -3dB. This ensures your audio is loud enough to hear clearly but not so loud it distorts. Too low, and you sound distant. Too high, and it’s distorted.

Step 6: Backup your recordings (always!)

You’ve done everything right, and the last thing you want is for something to go wrong. That’s why backing up your recordings is a non-negotiable.

Here’s how to keep your recordings safe:

• Cloud Storage: Dropbox or Google Drive. They’re reliable, and you can access your recordings anywhere.
• External hard drives: Always have a second backup. It’s like insurance for your work. You’ll be glad you took the extra step if anything goes wrong.

Step 7: Post-production basics (editing + audio cleanup)

Editing isn’t just trimming the fat – it’s shaping your story. You’re not just fixing mistakes; you’re making sure your podcast sounds its best.

Here’s how to do it right:

• Audacity: Free, simple, and it gets the job done. Sometimes simplicity is all you need to make your audio shine.
• Adobe Audition: If you want full control over every detail, this is for you. You’ll feel like a true audio professional.
• Reaper: Affordable, flexible, and perfect for podcasters who want a bit more control.

How to Record a Podcast Remotely for Free: Google Meet

Google Meet is a simple, free option for recording podcasts remotely. It’s widely available and integrates seamlessly with Google accounts, making it a convenient choice for those already using the Google ecosystem.

Why Google Meet?

• Straightforward setup: If you already use Google services, setting up a meeting in Google Meet is quick and familiar.
• Free for one-on-one calls: Google Meet’s free plan works well for solo or one-on-one interviews.
• No time limits: Unlike some other free tools, Google Meet doesn’t limit the length of calls for a one-on-one recording session.
• Decent audio and video recording quality: Google Meet lets you record audio and video with stable quality, making it a solid choice for remote podcasting.
• Guest-friendly: Your guests don’t need to download anything. Just send them the meeting link, and they can join the call recording via their browser.

How to get started:

• ​​​​Create a meeting: If you don’t already have a Google Meet account, sign up and create a meeting link.
• Share the link: Send the meeting details to your guest(s).
• Record the meeting: Click the “Record” button during the call to capture the audio and video.
• Download the recording: After the session, Google Meet will provide a downloadable recording that you can use for editing.

Google Meet is a great option if you’re looking for a straightforward and reliable tool that integrates with your existing Google account. It’s not packed with advanced features, but it gets the job done for free.

How to Do a Podcast Remotely in 10 Easy Steps

How do you pull off a podcast when your guests are miles away, and you’re staring at a screen instead of sitting across from them?

Honestly, it can feel a bit weird at first. But let me tell you, once you get the flow, it’s not much different than recording in person if you approach it right.

Here’s how to nail it. 

1. Define your concept. Decide on good podcast topics and the type of podcast you want to create before you press record. Example: Instead of a vague “talk about business,” frame it as “How solopreneurs hit six figures without ads.”
2. Prep your guest. Send a simple email with the recording link, key talking points, and what gear they’ll need (even if it’s just headphones and a quiet space).
3. Schedule smart. Use a tool like Calendly or TidyCal to handle bookings automatically. Bonus points if it sends calendar invites with time zones baked in.
4. Create a quiet setup. Record in a small, carpeted room. No studio? No problem. Throw a blanket over a clothes rack to deaden echo. It works.
5. Start with a real conversation. Begin with an icebreaker like “What’s something random you’ve been loving lately?” It sets a human tone and gets people out of presentation mode.
6. Guide the chat, don’t script it. Use a flexible outline, not a word-for-word script. Have three to five bullet points you want to cover, but let the conversation breathe.
7. Listen like a host, not a robot. Pick up on what they say and go deeper. If they mention launching a product that flopped, ask why it didn’t land.
8. Wrap with intention. Summarize the big takeaways, thank your guest, and let them know what happens next (when it airs, how to share it).
9. Promote your podcast. Now it’s time to get your episode in front of listeners. Post short clips or quotes on social media. Tag your guest to expand your reach. Encourage your guest to share the episode with their audience too.
10. Keep improving. After each episode, listen back with fresh ears. What flowed? What dragged? Adjust your prep or hosting style as you go.

How to Record a Podcast With Someone Remotely

Recording a one-on-one remote podcast is about creating a smooth, natural convo without tech headaches or awkward delays.

Here’s how to keep it crisp and connected:

1. Use a platform with local recording. Go with Cleanfeed. This records each person’s audio separately on their own device, so you’re not stuck with glitchy Zoom audio.
2. Agree on gear basics upfront. At minimum: headphones (to stop echo) and a decent mic. Don’t assume they’ll know. Send a quick checklist.
3. Do a five-minute pre-chat. Before hitting record, break the ice. Make sure they’re comfortable, and check sound quality without making it weird.
4. Keep eye contact. Turn on video even if it’s an audio-only podcast. Seeing each other’s reactions makes for a smoother flow and fewer awkward silences.
5. Clap (literally) at the start. If you’re recording separate tracks, a clap helps you sync the audio later. Old-school, but effective.
6. Have a post-show moment. After you stop recording, thank your guest and offer to send them a promo graphic. It builds trust and encourages sharing.

How to Record a Podcast With Two Hosts Remotely

Two hosts, two locations, one show. You have to nail chemistry without being in the same room.

Here’s how to keep the energy tight and the workflow smooth when recording a podcast:

1. Choose a platform that supports multitrack recording. Use Riverside. You’ll want separate audio files for each host for easier editing.
2. Use real-time communication tools. Have a private Slack channel, WhatsApp thread, or even a shared Google Doc open during the recording. Helpful for cues or passing the mic subtly.
3. Do a quick sync call before every episode. 10 minutes to check in, run through the outline, and clarify who’s leading each segment. It’ll make your actual recording feel effortless.
4. Use a shared episode structure. Decide ahead: Who introduces the guest? Who leads which questions? Who wraps up? Don’t wing it, it kills the rhythm.
5. Embrace the edit. Leave natural pauses so you can remove crosstalk or awkward overlaps. Editing is your best friend with multiple hosts.

How to Record a Video Podcast Remotely

When video enters the chat, things shift. It’s not just how you sound, but how you look and connect on camera.

Here’s how to make it look polished without a studio:

1. Use platforms that offer high-quality video recording. Alitu and Hindenburg both record local video in HD/4K. Avoid relying on Zoom if you care about crisp footage.
2. Light your face, not the room. Natural light from a window works. Traveling? Use a small ring light. Home setup? Go softbox. Never record in a dark room.
3. Frame it right. Position the camera at eye level. Avoid weird angles. Keep your background clean and distraction-free.
4. Look into the lens when speaking. It makes the viewer feel like you’re talking to them, not just your co-host or guest.
5. Record some visual extras. Film a short “Welcome to the show” intro separately, or add an end-screen for YouTube. This gives it a polished, branded feel.

Best Way to Record a Video Podcast Remotely

Want pro-level results with minimal effort? Here’s how to get broadcast-quality video podcast recordings without a crew or fancy setup.

1. Use Boomcaster for studio-quality results. It records separate HD video and audio locally for every participant, no internet lag baked in. I would recommend that you use software that gives you separate tracks for each person, so you have a local recording of each participant for the best quality audio and video.
2. Upgrade your webcam setup. Your laptop cam isn’t the highest quality option. Try a Logitech Brio or repurpose a DSLR with a capture card for 4K clarity instead.
3. Get clean audio to match. Use a USB mic like the Elgato Wave3, or a lapel mic if you’re traveling. Don’t rely on built-in mics. They pick up everything.
4. Edit with podcast-specific tools. Use Otter.ai to cut out filler words, add captions, and burn in your logo. Bonus: It transcribes your whole episode automatically.
5. Batch-record for consistency. If you’re on a roll, do two to three episodes in one day. It keeps your lighting and setup consistent, and saves mental energy.

How to Record a Podcast From Different Locations

So you and your guest (or co-host) aren’t in the same room. No big deal. Recording across locations is more doable than ever.

1. Pick a cloud-based recording tool: Use something like Cast or StreamYard that lets you record high-quality audio/video directly from the browser. No installs. No headaches.
2. Wear headphones always: Avoid echo and feedback by making headphones non-negotiable for everyone on the call.
3. Coordinate time zones upfront: Use tools like World Time Buddy or SavvyCal. Saves you from awkward “wait… what time is it there?” DMs.
4. Test your internet before hitting record: You want at least 5 Mbps upload speed per person. Anything less, and someone’s face will freeze mid-sentence.
5. Have a backup recorder running: Use Voice Memos on your phone or QuickTime on your laptop. The cloud can fail you. Your backups won’t.

Best Way to Record a Podcast From Two Locations

Recording across two locations doesn’t have to sound like two different planets. With the right setup and a few simple tweaks, you can make it feel like you’re in the same room.

Here’s how: 

1. Use a platform that records local audio: Resonate Recordings or Streamlabs Talk Studio to record each speaker locally, then sync the files. That’s how you get that “same-room” sound.
2. Match your mic setup: If one of you has a $300 mic and the other’s on AirPods, it’ll sound jarring. Stick to the same mic model if you can (e.g., Shure MV7s or Samson Q2Us).
3. Record in similar spaces: Soft rooms, minimal echo. You in a closet and your co-host in a tiled bathroom? That contrast will show.
4. Keep your cameras on (even for audio): It’s easier to keep the rhythm of a conversation when you can see each other nodding or reacting. Helps with timing too.
5. Record an intro and outro separately: Sync your messaging by recording your episode bookends together or solo, just not live on the interview.

How to Record a Podcast on Your Phone

No fancy studio? No problem. Using your phone to record a podcast can be a solid backup – or even your main rig – if you know how to use it right.

1. Download a high-quality recording app: Use something like Dolby On (Android + iOS) or Ferrite (iOS). They’re built to clean up audio as you go.
2. Plug in a mic if possible: Use a lavalier mic that connects to your phone’s jack or port. Even a cheap $20 mic beats your phone’s built-in.
3. Find a quiet, soft space: Car with the engine off? Surprisingly great. Hotel room with curtains? Perfect. Avoid empty kitchens and tiled bathrooms.
4. Hold it steady or clip the mic: Don’t wave the phone like you’re FaceTiming. Keep the mic stable and at a consistent distance from your mouth.
5. Upload to the cloud immediately: Back up to your iCloud or email the file to yourself. Your phone memory fills up faster than you think.

How to Record a Podcast With Remote Guests

Interviewing guests remotely is easier than ever, but if you want it to sound professional and run smoothly, prep is everything.

1. Send a simple prep email: Include tips like “Wear headphones,” “Sit in a quiet room,” and “Restart your computer.” Prep saves time and nerves.
2. Use an easy, browser-based tool: Guests don’t want to download stuff. Stick with Podbean or Camtasia, just click and go.
3. Do a quick tech check before recording: Take two minutes to test their mic, adjust levels, and check for background noise to save hours on editing later.
4. Ask them to mute notifications: Slack pings, calendar alerts, email dings. All of it needs to go. A quick reminder works wonders.
5. Make it easy to share after: Send them a short link, a graphic, and a quote after the episode drops. The easier it is to share, the more reach you get.

How to Record Remote Podcast Interviews

Great interviews don’t happen by accident. A little prep, the right tools, and strong communication go a long way in making your remote conversations feel real and engaging.

1. Do your homework first: Listen to another interview your guest did. Mention it on the call. It builds instant rapport.
2. Prep thoughtful, open-ended questions: Avoid yes/no setups. Instead, ask “What’s something people often misunderstand about…” or “Walk me through…”
3. Record video for natural flow: Even if it’s an audio-only podcast, video helps keep eye contact, facial cues, and conversational timing intact.
4. Let them breathe, then follow up: Give your guest space, but guide the flow. Use prompts like “Can you give an example of that?” to keep it grounded.
5. Always hit record early: You’ll catch gold in the pre-chat. And worst case, you won’t forget to press the record button.

Tips and Best Practices for Better Remote Podcast Recording

Want to cut down your editing time and level up your sound? These small habits make a huge difference when recording remotely.

1. Record locally where possible: Platforms like Spotify for Podcasters or OpenReel record straight from each device. That way, dodgy Wi-Fi doesn’t mess with the audio.
2. Use a pop filter or foam cover: Cuts out harsh plosives (“P” sounds). Makes your voice sound more polished instantly.
3. Do a 30-second mic check: No matter how many times you’ve recorded, test your gear before every session. Don’t assume it’s fine.
4. Mute yourself when you’re not speaking: Especially in multi-person recordings. This cuts background noise and keeps the focus on the speaker.
5. Name your files clearly: Use “Liam_Intro.wav” instead of “Final_final_EDIT_v2.wav.” Your editor (or your future self) will thank you.
6. Stay cool when things go wrong: Guests will forget headphones. Platforms will crash. Always have a plan B. Zoom, QuickTime, or even a phone call backup.

Podcast Time Limit: What’s Too Long?

How long should your podcast be? There’s no one-size-fits-all answer. But there is a sweet spot, and it depends on your format, audience, and goals.

1. Know your audience’s routine: If your audience listens during a commute or workout, keep it under 30 minutes. If they prefer deep dives, 45-60 minutes might be your zone.
2. Let the content lead: Got 15 minutes of solid gold? Stop there. No need to stretch an episode just to hit a target.
3. Cut the fluff: Listeners will bail if the intro rambles or the conversation drags. Tight editing makes even long episodes feel short.
4. Check your drop-off rates: Use analytics tools (Spotify, Apple, or your host) to see where people stop listening and adjust accordingly.
5. Test and learn: Try short-form one week and longer episodes the next. See what gets replayed, shared, and finished.

5 Benefits of Remote Podcast Recording

Recording remotely isn’t just about convenience. The benefits of podcasting are endless. It not only opens up opportunities, it also saves time and gives your podcast more reach.

1. Say yes to global guests: You’re no longer limited by geography. Interview someone in Sydney at 6 am from your living room in New York.
2. Skip the studio costs: No need for fancy equipment rentals or studio fees – just you, your mic, and a laptop.
3. Simplify scheduling: It’s easier to say yes to a 30-minute remote interview than half a day in a studio.
4. Record more consistently: Less travel and logistics = fewer delays and cancellations. Remote keeps your publishing schedule tight.
5. Keep it lean: Minimal setup, zero commute, and flexible timing make podcasting easier to sustain long-term.

What You Need to Record a Podcast Remotely

Before you hit record, make sure you have the right setup. You don’t need a full studio, but you do need a few basics to sound pro.

1. Pick a cloud-based recording tool: Use something like Podcastle or Adobe Podcasts that lets you record high-quality audio/video directly from the browser. No installs. No hassle.
2. Use a good mic (not your laptop): A USB mic like the Samson Q2U or Shure MV7 makes a massive difference.
3. Wear headphones: Avoid echo and feedback. Even basic wired earbuds work.
4. Find a quiet space: Record in a carpeted room, closet, or anywhere that softens sound. Blankets and curtains help too.
5. Check your internet speed: A strong, stable connection means fewer glitches. Use Ethernet if possible.

Wait! Don’t Forget Your Free Remote Podcast Equipment Checklist

Want a quick and easy list for your podcast equipment bundle? Here’s exactly what you need to record a podcast remotely without sacrificing quality.

1. Microphone: Go for a USB mic like the Samson Q2U or Rode NT-USB. Easy plug-and-play setup.
2. Headphones: Sennheiser HD 598 S or any closed-back headphones that don’t bleed sound.
3. Laptop or desktop: Avoid using a tablet or phone as your main recording device.
4. Recording platform: Choose a browser-based tool like Tryca.st or Soundtrap for clean, separate audio tracks.
5. Quiet recording space: No barking dogs, no echoey kitchen tiles. Use rugs, curtains, or pillows to soften sound.
6. Pop filter or foam cover: These help reduce plosives and harsh “P” sounds. Small fix, big upgrade.
7. Cloud storage: Use OneDrive or Frame.io to organize and share your raw files easily.
8. Lighting (for video): A simple ring light helps your video recordings look polished without much setup.

Record Remotely, Reach Globally

When you learn how to record a podcast remotely, you can connect with anyone, anywhere, without compromising on quality. And with the right setup? You can make your podcast sound professional, no matter where your guests are.

It’s all about making your life easier and your content better.

If you’re ready to get started and make remote podcasting a breeze, creating your free Talks Creator profile is a great first step. 

You’ll have everything you need to connect with top-tier guests and immediately put your podcast on the map.

Set up your free creator profile right here.